Apositlle Oklahoma - Apostille of Documents

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Apositlle Oklahoma

Apostille USA

Getting an Apostille in the USA

United States Authentication Authorities

Q. Who are the U.S. "Competent Authorities" to issue the Apostille certificate?

A. There are three levels of U.S. competent authorities, one for Federal agencies, one for U.S. (federal) courts, and one for state documents, including documents executed before notaries.

1. Federal Executive and Administrative Agencies: Authentications Office, Department of State, 518 23rd St., N.W., Washington, D.C. 20520, (202) 647-5002 Fee: $5.00. For additional information, call the Federal Information Centre: 1-800-688-9889, and choose option 6 after you press 1 for touch tone phones. Walk-in service is available from the Authentications Office from 8 a.m. to 12 noon Monday-Friday, except holidays. Walk-in service is limited to 15 documents per person per day (documents can be multiple pages). Processing time for authentication requests sent by mail is 5 working days or less. See also, the State Department home page: http://www.state.gov. See also in general, 22 C.F.R. 131.

2. U.S. Courts: Clerks and Deputy Clerks of the Federal Court System. Fee: $5.00.

For the purposes of the Convention, clerks and deputy clerks of the U.S. Courts shall include the clerks and deputy clerks of the following: The Supreme Court of the United States, the Courts of Appeals for the First through the Eleventh Circuits and the District of Columbia Circuit, the United States District Courts, the United States Court of Claims, the United States Court of Customs and Patent Appeals, the United States Court of International Trade, the United States District Court for the District of the Canal Zone, the District Court of Guam, the District Court of the Virgin Islands, and the District Court for the Northern Mariana Islands.

Office of Secretary of State
2300 N. Lincoln
Room 101
Oklahoma City, OK 73105
Designated Authority: Secretary of State; Assistant Secretary of State; Budget Officer of the Secretary of State.


The Secretary of State’s office is the office in Oklahoma authorized to issue an apostille or authentication for a notarized document going to a foreign country. This office also issues certifications and apostilles for other public documents issued by other Oklahoma agencies including those issued by Court Clerks and the State Registrar of the Oklahoma State Department of Health. Apostilles are accepted by those countries that are members of the Hague Conference on Private International Law. A listing of the countries which are members of the Hague Conference is available at www.hcch.net.

An apostille is attached to a notarized original document or a certified copy of an original document. The apostille verifies the commission and bond of an Oklahoma notary public who signs a document. For certified recorded instruments such as birth certificates, marriage licenses, and divorce decrees, the apostille verifies that the person who certified the document was an official at the time of the certification. Please note, a marriage license, divorce decree, or any court certified document, must be dated within one year of submitting it to our office. If you wish to obtain a current certified copy of a court issued document, you will need to contact the Court Clerk’s office in the county the document was issued. To obtain a copy of an Oklahoma birth certificate, you may contact the Oklahoma State Department of Health at (405) 271-5615.

Documents which need to be certified or authenticated which are not a party to the Hague Conference, are issued a Certificate of Signature. In the case of a notarized document, the Certificate of Signature certifies that the notary public who signed the document has a current notary commission and bond on file with the Secretary of State. All other documents will be issued a Certificate of Signature to verify the authenticity of the public official who signed the document.

The statutory fee to obtain an Apostille is $25.00 per notarial act or certified document. If the documents are to be used for foreign adoption, the fee is $10.00 per notarial act or certified document. The fee to attach a Certificate of Signature is $20.00 per notarial act or certified document. Please note, the fees must be made payable in the form of cash, cashier’s check, money order, MasterCard, Discover or Visa. We cannot accept a personal check as a form of payment. If you choose to pay with a credit or debit card, there is an additional statutory surcharge of 4% on the total fees.

Documents may be presented to our office in person or via mail. Our office hours are Monday thru Friday from 8:00 - 5:00. In order to process the documents in a timely manner, we ask that you please arrive to our office no later than 4:30. Documents which are mailed, must be sent with a cover letter specifying the country to which the document is for, as well as an address for return. Please provide a telephone number in the event that we may need to contact you. The mailing address and telephone number to our office is as follows:

Secretary of State
Certification Department
2300 N. Lincoln Blvd. Room 101
Oklahoma City, OK 73105-4897
(405) 521-4211

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