Getting an Apostille in the USA
United States Authentication Authorities
Q. Who are the U.S. "Competent Authorities" to issue the Apostille certificate?
A. There are three levels of U.S. competent authorities, one for Federal agencies, one for U.S. (federal) courts, and one for state documents, including documents executed before notaries.
1. Federal Executive and Administrative Agencies: Authentications Office, Department of State, 518 23rd St., N.W., Washington, D.C. 20520, (202) 647-
2. U.S. Courts: Clerks and Deputy Clerks of the Federal Court System. Fee: $5.00.
For the purposes of the Convention, clerks and deputy clerks of the U.S. Courts shall include the clerks and deputy clerks of the following: The Supreme Court of the United States, the Courts of Appeals for the First through the Eleventh Circuits and the District of Columbia Circuit, the United States District Courts, the United States Court of Claims, the United States Court of Customs and Patent Appeals, the United States Court of International Trade, the United States District Court for the District of the Canal Zone, the District Court of Guam, the District Court of the Virgin Islands, and the District Court for the Northern Mariana Islands.
Office of the Secretary of State
Business Services Division, Notary Section
1700 W. Washington, 7th Floor
Phoenix, AZ 85007-
Designated Authority: Secretary of State; Assistant Secretary of State.
The Secretary of State issues apostilles (certificates of notarization authenticity) on documents going to a foreign country and also authenticates public documents going to foreign countries under A.R.S. § 41-
An apostille from the Arizona Secretary of State's Office certifies an Arizona notary or State Clerk.
Government documents such as a
birth certificate (issued within the last 5 years),
death certificate (issued within the last 5 years),
corporation document, etc.
must be a certified copy issued by that government office.
Requirements for authentication or apostille
Signed before an Arizona Notary Public
Certified by any Arizona county clerk
Certified by the custodial of records for recordable documents
For all documents being authenticated, the following must be complied with:
All seals and signatures must be originals
Must not contain white out or erasures (cross-
Must contain proper notarial certificate including the venue (refer the notary reference manual)
All blanks must be completed or filled in on a jurat (subscribed & sworn or affirmed)
The notary's signature must match the name on the notary's seal exactly
Expiration date of notary's commission appears on the notary seal.
Certified recorded documents should be recently issued
Please contact our office with questions about whether your document will or will not be acceptable.
If the document for which you are seeking an apostille has been signed or notarized by a federal official, your request should be directed to the United States Department of State. Such documents might include those that have been signed by a federal official with the official seal of that agency, American Consular Officer, Military Notary (10 USC 1044a) or Foreign Consul.
TO REQUEST AN APOSTILLE:
Fill out the form posted online (below), and print it out.
Include with the form:
If mailing the request to us, please indicate:
Our average processing time is five business days.