Apostille Arizona - Apostille of Documents

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Apostille Arizona

Apostille USA

Getting an Apostille in the USA

United States Authentication Authorities

Q. Who are the U.S. "Competent Authorities" to issue the Apostille certificate?

A. There are three levels of U.S. competent authorities, one for Federal agencies, one for U.S. (federal) courts, and one for state documents, including documents executed before notaries.

1. Federal Executive and Administrative Agencies: Authentications Office, Department of State, 518 23rd St., N.W., Washington, D.C. 20520, (202) 647-5002 Fee: $5.00. For additional information, call the Federal Information Centre: 1-800-688-9889, and choose option 6 after you press 1 for touch tone phones. Walk-in service is available from the Authentications Office from 8 a.m. to 12 noon Monday-Friday, except holidays. Walk-in service is limited to 15 documents per person per day (documents can be multiple pages). Processing time for authentication requests sent by mail is 5 working days or less. See also, the State Department home page: http://www.state.gov. See also in general, 22 C.F.R. 131.

2. U.S. Courts: Clerks and Deputy Clerks of the Federal Court System. Fee: $5.00.

For the purposes of the Convention, clerks and deputy clerks of the U.S. Courts shall include the clerks and deputy clerks of the following: The Supreme Court of the United States, the Courts of Appeals for the First through the Eleventh Circuits and the District of Columbia Circuit, the United States District Courts, the United States Court of Claims, the United States Court of Customs and Patent Appeals, the United States Court of International Trade, the United States District Court for the District of the Canal Zone, the District Court of Guam, the District Court of the Virgin Islands, and the District Court for the Northern Mariana Islands.

Office of the Secretary of State
Business Services Division, Notary Section
1700 W. Washington, 7th Floor
Phoenix, AZ 85007-2888
602 542-4086/ 602 542-4758
Fee: $3.00
Designated Authority: Secretary of State; Assistant Secretary of State.

The Secretary of State issues apostilles (certificates of notarization authenticity) on documents going to a foreign country and also authenticates public documents going to foreign countries under A.R.S. § 41-326.

An apostille from the Arizona Secretary of State's Office certifies an Arizona notary or State Clerk.

Government documents such as a

birth certificate (issued within the last 5 years),
death certificate (issued within the last 5 years),
marriage record,
corporation document, etc.

must be a certified copy issued by that government office.

Requirements for authentication or apostille

Signed before an Arizona Notary Public
Certified by any Arizona county clerk
Certified by the custodial of records for recordable documents
All documents

For all documents being authenticated, the following must be complied with:

All seals and signatures must be originals
Must not contain white out or erasures (cross-outs).
Must contain proper notarial certificate including the venue (refer the notary reference manual)
All blanks must be completed or filled in on a jurat (subscribed & sworn or affirmed)
The notary's signature must match the name on the notary's seal exactly
Expiration date of notary's commission appears on the notary seal.
Certified recorded documents should be recently issued
Please contact our office with questions about whether your document will or will not be acceptable.

 Federal Officials
If the document for which you are seeking an apostille has been signed or notarized by a federal official, your request should be directed to the United States Department of State. Such documents might include those that have been signed by a federal official with the official seal of that agency, American Consular Officer, Military Notary (10 USC 1044a) or Foreign Consul.


Fill out the form posted online (below), and print it out.

Include with the form:
- your payment of $3.00 per document (cash accepted in-person only); and
- the documents that you want authenticated.
- Our mailing address is on the form. If you are requesting an Apostille going to a Foreign country, please include a self-addressed, postage paid envelope to avoid any delays or rejections. We are unable to process any requests with insufficient postage.

If mailing the request to us, please indicate:
- the name of the country to which you will be sending your documents, and
- your name and daytime telephone number so that we may contact you should any questions arise when processing your document(s).
- If you send your documents by mail and require a expeditedservice you may want to use express mail and include a prepaid envelope for express return mail service.

Our average processing time is five business days.

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