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Apostille USA

Getting an Apostille in the USA

United States Authentication Authorities

Q. Who are the U.S. "Competent Authorities" to issue the Apostille certificate?

A. There are three levels of U.S. competent authorities, one for Federal agencies, one for U.S. (federal) courts, and one for state documents, including documents executed before notaries.

1. Federal Executive and Administrative Agencies: Authentications Office, Department of State, 518 23rd St., N.W., Washington, D.C. 20520, (202) 647-5002 Fee: $5.00. For additional information, call the Federal Information Centre: 1-800-688-9889, and choose option 6 after you press 1 for touch tone phones. Walk-in service is available from the Authentications Office from 8 a.m. to 12 noon Monday-Friday, except holidays. Walk-in service is limited to 15 documents per person per day (documents can be multiple pages). Processing time for authentication requests sent by mail is 5 working days or less. See also, the State Department home page: http://www.state.gov. See also in general, 22 C.F.R. 131.

2. U.S. Courts: Clerks and Deputy Clerks of the Federal Court System. Fee: $5.00.

For the purposes of the Convention, clerks and deputy clerks of the U.S. Courts shall include the clerks and deputy clerks of the following: The Supreme Court of the United States, the Courts of Appeals for the First through the Eleventh Circuits and the District of Columbia Circuit, the United States District Courts, the United States Court of Claims, the United States Court of Customs and Patent Appeals, the United States Court of International Trade, the United States District Court for the District of the Canal Zone, the District Court of Guam, the District Court of the Virgin Islands, and the District Court for the Northern Mariana Islands.

Apostille Florida
Department of State
Office of International Affairs
Notary Certification/Apostille Section
The Capitol Building
Suite 1902
Tallahassee, FL 32399-0250
804-488-7521
http://notaries.dos.state.fl.us/notproc7.html
Fee: $10.00
Designated Authority: Secretary of State

Procedure for Document Authentication (Apostilles)

DOCUMENTS WHICH MAY BE CERTIFIED:

The Secretary of State will Certify or Apostille the following documents:

Documents notarized or certified as true copies by a Florida Notary Public
Birth and Death Certificates bearing the signature of the State Registrar obtained from the Bureau of Vital Statistics in Jacksonville Florida. For their phone number and fee information, please go to the following website: www.doh.state.fl.us/planning_eval/vital_statistics/birth_death.htm
Vehicle Titles certified by the Florida Department of Motor Vehicles. For their phone number and fee information, please go to the following website: www.hsmv.state.fl.us
Corporation documents bearing the signature of the Secretary of State
Documents certified by a Clerk of the Court from a county within Florida
**NOTE:  Documents must be submitted with original signatures; copies cannot be certified.

CERTIFICATION FEES:

Please note that checks or money orders are the only acceptable forms of payment to this office.

The fee for a notarial or apostille certification by the Secretary of State is $10 per notarized document.

Certification of ORIGINAL certified copies of documents obtained from the Clerk of Circuit Court are $20 per document.

Certification of ORIGINAL birth/death/marriage records obtained from THE BUREAU OF VITAL STATISTICS in Jacksonville, Florida that are signed by THE STATE REGISTRAR are $10 per document. **** Please note that records obtained from local health departments are NOT ACCEPTABLE.****

PROCESSING TIME:

The processing time varies dependent upon the volume of work received and the resources available. We advise you to allow at least five (5) working days for processing. Requests are completed in the date order they are received. We do not offer expedited services.

PROCEDURES:

Please follow these procedures carefully to enable our staff to process your request without delay.

Enclose a cover letter stating the name of the country in which the documents will be used. The country name is needed in order to authenticate the document correctly, whether by Certificate of Notarial Authority or Apostille. Please include a telephone number where you can be reached during normal business hours.
Enclose the required fee. (See "CERTIFICATION FEES" above)
Enclose a self addressed, stamped envelope for return of the documents. If you wish the order to be returned by a courier service, you must enclose a pre-paid air bill with your order. (No collect or cash on delivery (COD) mail or air bills can be sent from this office.)
If you are using U.S. Mail, please use this address:

Department of State
Division of Corporations
Apostille Certification
P.O. Box 6800
Tallahassee, FL 32314-6800

Note:  When using oversized envelopes, please insure the proper postage is affixed. All postage due envelopes are held in the post office for 4 to 6 weeks before being delivered.


If you are using a courier service, please use this address:

Division of Corporations
Clifton Building, Apostille Section
2661 Executive Center Circle
Tallahassee, FL 32301
Phone:850-245-6945

 
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