Apostille Indiana - Apostille of Documents

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Apostille Indiana

Apostille USA

Getting an Apostille in the USA

United States Authentication Authorities

Q. Who are the U.S. "Competent Authorities" to issue the Apostille certificate?

A. There are three levels of U.S. competent authorities, one for Federal agencies, one for U.S. (federal) courts, and one for state documents, including documents executed before notaries.

1. Federal Executive and Administrative Agencies: Authentications Office, Department of State, 518 23rd St., N.W., Washington, D.C. 20520, (202) 647-5002 Fee: $5.00. For additional information, call the Federal Information Centre: 1-800-688-9889, and choose option 6 after you press 1 for touch tone phones. Walk-in service is available from the Authentications Office from 8 a.m. to 12 noon Monday-Friday, except holidays. Walk-in service is limited to 15 documents per person per day (documents can be multiple pages). Processing time for authentication requests sent by mail is 5 working days or less. See also, the State Department home page: http://www.state.gov. See also in general, 22 C.F.R. 131.

2. U.S. Courts: Clerks and Deputy Clerks of the Federal Court System. Fee: $5.00.

For the purposes of the Convention, clerks and deputy clerks of the U.S. Courts shall include the clerks and deputy clerks of the following: The Supreme Court of the United States, the Courts of Appeals for the First through the Eleventh Circuits and the District of Columbia Circuit, the United States District Courts, the United States Court of Claims, the United States Court of Customs and Patent Appeals, the United States Court of International Trade, the United States District Court for the District of the Canal Zone, the District Court of Guam, the District Court of the Virgin Islands, and the District Court for the Northern Mariana Islands.

Indiana
Office of Secretary of State
Statehouse
Suite 201
Indianapolis, IN 46204
317-232-6532
http://www.in.gov
Fee: no charge
Designated Authority: Secretary of State; Deputy Secretary of State

n apostille is a form of authentication issued for documents used in countries participating in the Hague Convention of 1961. A list of countries that accept apostilles is provided by the U.S. State Department - click here for the full list.  If the country does not participate in the Hague Convention, those documents can be authenticated or certified.

The Office of the Indiana Secretary of State provides apostille and authentication services to U.S. citizens and foreign nationals for documents used overseas. The types of documents which can be authenticated include:
Corporate documents such as company bylaws and articles of incorporation;
Power of attorney;
Diplomas;
Transcripts;
Letters relating to degrees;
Marital status;
References and job certifications;
Home studies;
Deeds of assignments;
Distributorship agreements; and
Papers for adoption purposes.
The U.S. State Department provides general information about document authentications and apostilles under the Hague Convention of 1961.
Indiana does not charge a fee for the apostille/authentication service, unlike most other states.
Obtaining an Apostille or Authentication/Certification

Apostille certificates are issued by a state government for documents which have been signed by a government official - or a notary public- of the same state. An Indiana apostille can not, for example, be assigned to a document signed by a government official in Kentucky. Such a document must be apostilled in Kentucky.

You must send the following information along with the document(s) to be authenticated to obtain an apostille.
Step 1 - Notarize your documents before requesting an apostille
All documents must be notarized by a notary public. The notary must:
Witness the signing of the original signature;
Print their name exactly as listed on his/her notary commission paper;
Place their original signature below the printed name on the documents;
Expiration date of their notary commission;
County of residence;
Place the date he or she is signing the document to prove their notary commission is active on date signed; and
Place a notary public seal.
Looking to verify your notary public is active? Click here to double check to make sure the notary is in good standing.  
Step 2 - Requesting an apostille
Collect and notarize all documents as outlined in Step 1.
Write a cover letter, which must include the following:

The name of the country where the documents will be sent - different countries require different certifications, and the documents can not be certified without this information;
A daytime phone number where the customer can be reached for questions; and
Information as to where the documents should be mailed after processing.
Postage paid envelope for document return.
Step 3 - Mail all documents
Mail all required documents outlined in Step 1 and 2 to the Authentication Department of the Indiana Secretary of State's office. Indiana, unlike many other states, does not charge for the apostille/authentication service.

Indiana Secretary of State
Authentication Department
302 W. Washington Street, Room E-018
Indianapolis, IN 46204
NOTE - All apostille requests should be mailed.   For documents delivered in person, the office can not guarantee a prompt turnaround due to high volume. If you are requesting more than fifteen (15) documents, you must come in and drop off for the following turn-around times:
Requests received by noon will be completed by noon the following business day.
Filings received after noon will be completed by noon in two business days.
Vital Records Document

IMPORTANT - The Indiana State Vital Records office's no longer offers walk-in service.
If the document is a vital records document - a birth or death certificate - you must contact the State Department of Health and request a certified copy of the document. After contacting the State Department of Health, you should then submit the document to the Indiana Secretary of State’s office. Our office can not authenticate county issued vital records.

If the document is a court issued document - marriage license or divorce decree - you must obtain a certified copy from the Circuit Court clerk in the county in which the document was recorded. After obtaining such document, please forward to the Indiana Secretary of State’s office.
However, our office is unable to verify federal documents. Individuals looking to authenticate a federal document must contact the U.S. Department of State Authentication Department.

 
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