Apostille Kansas - Apostille of Documents

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Apostille USA

Getting an Apostille in the USA

United States Authentication Authorities

Q. Who are the U.S. "Competent Authorities" to issue the Apostille certificate?

A. There are three levels of U.S. competent authorities, one for Federal agencies, one for U.S. (federal) courts, and one for state documents, including documents executed before notaries.

1. Federal Executive and Administrative Agencies: Authentications Office, Department of State, 518 23rd St., N.W., Washington, D.C. 20520, (202) 647-5002 Fee: $5.00. For additional information, call the Federal Information Centre: 1-800-688-9889, and choose option 6 after you press 1 for touch tone phones. Walk-in service is available from the Authentications Office from 8 a.m. to 12 noon Monday-Friday, except holidays. Walk-in service is limited to 15 documents per person per day (documents can be multiple pages). Processing time for authentication requests sent by mail is 5 working days or less. See also, the State Department home page: http://www.state.gov. See also in general, 22 C.F.R. 131.

2. U.S. Courts: Clerks and Deputy Clerks of the Federal Court System. Fee: $5.00.

For the purposes of the Convention, clerks and deputy clerks of the U.S. Courts shall include the clerks and deputy clerks of the following: The Supreme Court of the United States, the Courts of Appeals for the First through the Eleventh Circuits and the District of Columbia Circuit, the United States District Courts, the United States Court of Claims, the United States Court of Customs and Patent Appeals, the United States Court of International Trade, the United States District Court for the District of the Canal Zone, the District Court of Guam, the District Court of the Virgin Islands, and the District Court for the Northern Mariana Islands.

Office of Secretary of State
State Capitol
Second Floor
Topeka, KS 66612
Fee: $5.00
Designated Authority: Secretary of State; Assistant Secretary of State; any Deputy Assistant Secretary of State.


Some documents are required to be certified prior to being used internationally for personal or business transactions. A certification, also called an authentication or an Apostille, is when a specified state official certifies the authority of the notary public. There are a wide variety of reasons for obtaining a certification. Some common examples of documents that require an authentication or Apostille for international use are business documents (bylaws, articles of incorporation, good standing certificates), adoption paperwork (home studies, letters of reference) and education documents (diplomas, transcripts).

Some countries, including the United States, are parties to the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents. By joining the Convention, countries agree to accept a specific, universal type of certification on public documents. This type of certification is called an "Apostille." With an Apostille the document is recognized by other countries for its intended use and does not require any additional certifications by the U.S. Department of State or legalization by the embassy or consulate. For a list of countries that accept the Apostille, please visit the official Web site of Hague Convention.

Requests for authentications or Apostilles should be made to the notary clerk at the Secretary of State's office or by mail. The fee is $7.50 per authentication or Apostille - each notarization requires a separate certification. If the document is submitted by mail, include a cover letter indicating what country the documents are being certified for and how many authentications or Apostilles are needed, the appropriate fee, and a self-addressed envelope so that we may return the documents to the appropriate place. We will return documents through an expedited mail company as long as the fees are prepaid.

Documents presented for certification must have an original, completed notarization block by a Kansas notary public. Any errors on the notarization could disqualify the document for certification and therefore delay the documents.

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