Apostille Minnesota - Apostille of Documents

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Apostille Minnesota

Apostille USA

Getting an Apostille in the USA

United States Authentication Authorities

Q. Who are the U.S. "Competent Authorities" to issue the Apostille certificate?

A. There are three levels of U.S. competent authorities, one for Federal agencies, one for U.S. (federal) courts, and one for state documents, including documents executed before notaries.

1. Federal Executive and Administrative Agencies: Authentications Office, Department of State, 518 23rd St., N.W., Washington, D.C. 20520, (202) 647-5002 Fee: $5.00. For additional information, call the Federal Information Centre: 1-800-688-9889, and choose option 6 after you press 1 for touch tone phones. Walk-in service is available from the Authentications Office from 8 a.m. to 12 noon Monday-Friday, except holidays. Walk-in service is limited to 15 documents per person per day (documents can be multiple pages). Processing time for authentication requests sent by mail is 5 working days or less. See also, the State Department home page: http://www.state.gov. See also in general, 22 C.F.R. 131.

2. U.S. Courts: Clerks and Deputy Clerks of the Federal Court System. Fee: $5.00.

For the purposes of the Convention, clerks and deputy clerks of the U.S. Courts shall include the clerks and deputy clerks of the following: The Supreme Court of the United States, the Courts of Appeals for the First through the Eleventh Circuits and the District of Columbia Circuit, the United States District Courts, the United States Court of Claims, the United States Court of Customs and Patent Appeals, the United States Court of International Trade, the United States District Court for the District of the Canal Zone, the District Court of Guam, the District Court of the Virgin Islands, and the District Court for the Northern Mariana Islands.

Minnesota
Secretary of State's Office
180 State Office Bldg.
St. Paul, MN 55155
651-296-2803
http://www.sos.state.mn.us/
Designated Authority: Secretary of State; Deputy Secretary of State.

Q: What are the common problems (reasons for rejection) encountered in the authentication process?
A:
Insufficient Fees - The authentication fee is $5 per document to be authenticated.
Must be an original document - All documents must be properly signed by a person representing the agency issuing the document and are required to be an original signature NOT a photocopied signature.
Notarization of Document - For basic information which can be used as a guide when notarizing a document, please refer to our Notary Guide or Minnesota Statutes, Chapter 358.48.
Notary Commission - The commission must be valid and up to date and the expiration date on the notary stamp must be accurate. To determine if the notary is active search the notary database.
Country Required - Each document or the cover letter must identify the country of intended use so the correct authentication is attached to the document.
Q: What must I do to have my school records authenticated?
A: Transcript:
Obtain a copy of the student's transcript from the records or administrative office of the school.
The registrar's signature on the transcript must be an original.
The transcript must be properly notarized with an acknowledgement and have an original signature by a Minnesota Notary Public.
The document is then mailed or brought in to the Office of the Secretary of State.
Diploma:
Obtain the diploma from the records or administrative office of the school.
The signatures on the diploma must be properly notarized with an acknowledgement and have an original signature by a Minnesota Notary Public.
The document is then mailed or brought in to the Office of the Secretary of State.
Substitute Document:

If the student is a senior but will not receive a diploma they must have a substitute document validated and authenticated in addition to the transcript. A certificate of completion can be used in lieu of the diploma.
The substitute document is obtained from the records or administrative office of the school.
The signatures on the substitute document must be properly notarized with an acknowledgement and have an original signature by a Minnesota Notary Public.
The document is then mailed or brought in to the Office of the Secretary of state.
Q: What other agencies should I contact as related links?
A:
Birth and Death Records
Minnesota Department of Health

Passports
To obtain a passport you can go to any major post office, the county office of your residence, or visit the State Department website.

Marriage Records
A certified certificate of marriage can be obtained from the county office in which the marriage took place.

Q: How do I have documents authenticated?
A:
See Authentication / Apostille  information.

Q: Which countries require apostilles?
A:
Countries which signed the Hague Treaty require apostilles.

Click here for a list of countries that require an apostille.

 
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