Apostille Missouri - Apostille of Documents

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Apostille Missouri

Apostille USA

Getting an Apostille in the USA

United States Authentication Authorities

Q. Who are the U.S. "Competent Authorities" to issue the Apostille certificate?

A. There are three levels of U.S. competent authorities, one for Federal agencies, one for U.S. (federal) courts, and one for state documents, including documents executed before notaries.

1. Federal Executive and Administrative Agencies: Authentications Office, Department of State, 518 23rd St., N.W., Washington, D.C. 20520, (202) 647-5002 Fee: $5.00. For additional information, call the Federal Information Centre: 1-800-688-9889, and choose option 6 after you press 1 for touch tone phones. Walk-in service is available from the Authentications Office from 8 a.m. to 12 noon Monday-Friday, except holidays. Walk-in service is limited to 15 documents per person per day (documents can be multiple pages). Processing time for authentication requests sent by mail is 5 working days or less. See also, the State Department home page: http://www.state.gov. See also in general, 22 C.F.R. 131.

2. U.S. Courts: Clerks and Deputy Clerks of the Federal Court System. Fee: $5.00.

For the purposes of the Convention, clerks and deputy clerks of the U.S. Courts shall include the clerks and deputy clerks of the following: The Supreme Court of the United States, the Courts of Appeals for the First through the Eleventh Circuits and the District of Columbia Circuit, the United States District Courts, the United States Court of Claims, the United States Court of Customs and Patent Appeals, the United States Court of International Trade, the United States District Court for the District of the Canal Zone, the District Court of Guam, the District Court of the Virgin Islands, and the District Court for the Northern Mariana Islands.

Office of Secretary of State
Commission Division
600 West Main, Room 367
Jefferson City, MO 65102
Fee: $10.00
Designated Authority: Secretary of State; Deputy Secretary of State.

Certification, Authentication, & Apostilles

A certification or authentication is a sealed certificate that confirms the authority of a public official, such as a notary public, recorder of deeds, or county clerk, to act in a particular capacity in connection with a document that he or she has signed. The authentication certificate will verify that the named individual and their position are a matter of record in the Secretary of State's Office. A certification is used for verifying a notary. Authentications are used for verifying recorders of deeds, circuit clerks, judges, county clerks and the State Registrar of Vital Statistics (i.e., birth certificate, marriage statement and divorce statement).

The apostille is a specific form of authentication that is prepared pursuant to an international treaty known as "The Hague Convention Abolishing the Requirements of Legalization for Foreign Public Documents". The convention eliminates the need for authentication above the level of the Secretary of State and is only accepted by countries that have signed the treaty.

The country in which the documents will be used determines the type of certificate that this office will attach to the original document.

Please refer to the Missouri Notary Handbook booklet for more information on certifications, authentications and apostilles.

Sample Apostille
Sample Authentication
Sample Certification
Procedures for obtaining an apostille, authentication or certification

Birth Certificate - must be a certified copy from Vital Statistics
Marriage License - must be a certified copy from the Recorder of Deeds of the county of the marriage or from Vital Statistics (see Missouri Notary Handbook booklet for example)
Divorce Decree - must be a certified copy from the Circuit Clerk of the county where the divorce is recorded
School Documents - must be a certified copy from the school (see Missouri Notary Handbook booklet for example)
Notarized Documents - must have the proper notarization on the document including the notarial paragraph, notary's signature and seal. (see Missouri Notary Handbook booklet for information on notarized documents)
Documents should be sent to:

Secretary of State's Office
600 West Main, Room 322
Jefferson City, MO 65101

A letter stating what country the documents will be sent to; a return address; and a contact phone number and e-mail address must be included with the documents.

The fee for certifying documents is $10 per document.  The Secretary of State’s Office accepts checks and money orders made payable to the Director of Revenue; MasterCard; Visa; American Express; and Discover.  To pay by credit card, the following must be included in your letter:

Your name exactly as it appears on the credit card
Credit card number
Expiration date
Approval for the office to charge the account
Documents sent by special delivery using a credit card for payment must include a completed air bill.  Documents will be returned regular mail unless there is a pre-paid envelope with an addressed air bill included with the documents.

State law limits the state’s allowable fee for processing certain documents to $100 per child per adoption, or per multiple children adopted at the same time.

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