Getting an Apostille in the USA
United States Authentication Authorities
Q. Who are the U.S. "Competent Authorities" to issue the Apostille certificate?
A. There are three levels of U.S. competent authorities, one for Federal agencies, one for U.S. (federal) courts, and one for state documents, including documents executed before notaries.
1. Federal Executive and Administrative Agencies: Authentications Office, Department of State, 518 23rd St., N.W., Washington, D.C. 20520, (202) 647-
2. U.S. Courts: Clerks and Deputy Clerks of the Federal Court System. Fee: $5.00.
For the purposes of the Convention, clerks and deputy clerks of the U.S. Courts shall include the clerks and deputy clerks of the following: The Supreme Court of the United States, the Courts of Appeals for the First through the Eleventh Circuits and the District of Columbia Circuit, the United States District Courts, the United States Court of Claims, the United States Court of Customs and Patent Appeals, the United States Court of International Trade, the United States District Court for the District of the Canal Zone, the District Court of Guam, the District Court of the Virgin Islands, and the District Court for the Northern Mariana Islands.
Department of State
Notary Public Unit
Division of Commercial Recording
PO Box 452
Trenton, NJ 08625
Designated Authority: NJ Department of the Treasury, Division of Revenue
Q. What is an Apostille?
A. An Apostille is a type of certification used to authenticate the identity and commission of a Notary Public when a document is notarized for international use.
Countries that are parties to the international treaty signed at the Hague use the Apostille for international document exchange. All other countries use an alternate form of certification. While both accomplish the same goals, the wording is different.
Q. How do I obtain an Apostille?
A. In order to obtain an Apostille, the ORIGINAL notarized document must be submitted to our office. Go to the Business Gateway web site for the procedures, fees and addresses that apply to all requests for Apostilles. Look under the heading “Commercial and Other Filings.”
Q. What is the fee for requesting an Apostille/Certification?
A. The fee is $25.00 per document for most work. However, the fee is only $5.00/document for transactions involving adoption related Apostilles. The customer must indicate that the Apostille is needed for an adoption in their cover letter in order for us to process the work at this lower fee. Please make your check payable to the "Treasurer, State of New Jersey". For your own protection, please do not send cash in the mail. Expedited service available for Apostilles at the price of $15.00 per document. The expedited fee is in addition to the certification fee.
Q. Can I wait for my work?
A. We now offer one hour and two hour expedited services. Please see below for our service options as well as fees:
Fee for Adoption
Processing Time (excludes mail-
Regular Processing $25.00 per certificate $5 per certificate Typically 15 business days from date of receipt. This time frame is not guaranteed and may be longer based upon the number of requests received.