Getting an Apostille in the USA
United States Authentication Authorities
Q. Who are the U.S. "Competent Authorities" to issue the Apostille certificate?
A. There are three levels of U.S. competent authorities, one for Federal agencies, one for U.S. (federal) courts, and one for state documents, including documents executed before notaries.
1. Federal Executive and Administrative Agencies: Authentications Office, Department of State, 518 23rd St., N.W., Washington, D.C. 20520, (202) 647-
2. U.S. Courts: Clerks and Deputy Clerks of the Federal Court System. Fee: $5.00.
For the purposes of the Convention, clerks and deputy clerks of the U.S. Courts shall include the clerks and deputy clerks of the following: The Supreme Court of the United States, the Courts of Appeals for the First through the Eleventh Circuits and the District of Columbia Circuit, the United States District Courts, the United States Court of Claims, the United States Court of Customs and Patent Appeals, the United States Court of International Trade, the United States District Court for the District of the Canal Zone, the District Court of Guam, the District Court of the Virgin Islands, and the District Court for the Northern Mariana Islands.
Office of Secretary of State
500 East Capitol
Pierre, SD 57501-
Designated Authority: Secretary of State; Deputy Secretary of State
Apostilles & Authentications
The Office of the Secretary of State provides authentication and apostille service to U.S. citizens and foreign nationals on all documents that will be used overseas. Types of documents include corporate documents such as company bylaws and articles of incorporation, power of attorney, patent applications and trademarks, diplomas, transcripts, letters relating to degrees, marital status, references and job certifications, home studies, deeds of assignments, distributorship agreements, papers for adoption purposes, etc.
All Documents must include -
√ An original signature
√ An original South Dakota Notary Public signature
√ $5.00 fee per document (Please make the check or money order payable to the Secretary of State. We also accept cash, Visa and Mastercard.)
All cover letters must include -
√ The name of the country where the documents will be sent. (Countries require different certifications and the document cannot be certified without this information.)
√ A daytime phone number for possible questions.
√ Information on where the documents should be mailed after processing.
We will only send the documents back by 1st class mail. If you want to track your documents and/or want them mailed in a different manner, you must enclose a pre-
If the document is a vital records document (birth certificate, marriage license, etc), then you must contact the county Register of Deeds office from the county where the document originated or the State Department of Health (605-
Most documents will be processed and mailed on the day they are received. You may also visit the Office of the Secretary of State to have the documents processed. However, please contact the Notary Administrator, (email address: firstname.lastname@example.org) to make an appointment so that help is available when you arrive. You may call 605-
More information on apostilles and authentications is available through the U.S. State Department Office of Authentication by phone (202)647-