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Getting an Apostille in the USA

United States Authentication Authorities

Q. Who are the U.S. "Competent Authorities" to issue the Apostille certificate?

A. There are three levels of U.S. competent authorities, one for Federal agencies, one for U.S. (federal) courts, and one for state documents, including documents executed before notaries.

1. Federal Executive and Administrative Agencies: Authentications Office, Department of State, 518 23rd St., N.W., Washington, D.C. 20520, (202) 647-5002 Fee: $5.00. For additional information, call the Federal Information Centre: 1-800-688-9889, and choose option 6 after you press 1 for touch tone phones. Walk-in service is available from the Authentications Office from 8 a.m. to 12 noon Monday-Friday, except holidays. Walk-in service is limited to 15 documents per person per day (documents can be multiple pages). Processing time for authentication requests sent by mail is 5 working days or less. See also, the State Department home page: http://www.state.gov. See also in general, 22 C.F.R. 131.

2. U.S. Courts: Clerks and Deputy Clerks of the Federal Court System. Fee: $5.00.

For the purposes of the Convention, clerks and deputy clerks of the U.S. Courts shall include the clerks and deputy clerks of the following: The Supreme Court of the United States, the Courts of Appeals for the First through the Eleventh Circuits and the District of Columbia Circuit, the United States District Courts, the United States Court of Claims, the United States Court of Customs and Patent Appeals, the United States Court of International Trade, the United States District Court for the District of the Canal Zone, the District Court of Guam, the District Court of the Virgin Islands, and the District Court for the Northern Mariana Islands.


Tennessee
Office of Secretary of State
James K. Polk Building
Division of Business Services
312 Eighth Avenue North
6th Floor, William R. Snodgrass Tower
Nashville, TN 37243
615-741-3699
http://www.state.tn.us/sos/service.htm#apostilles
Designated Authority: Secretary of State.

An apostille may be obtained to transmit public documents executed in one signatory
country to another signatory country in which the documents need to be produced.  
The Hague Convention defines “public document” as:
1. Those originating in a court, clerk of a court, public prosecutor or process server;
2. Administrative documents;
3. Notarial acts; and
4. Official certificates placed on documents.
An authentication may be obtained to transmit similar documents to countries which
have not subscribed to The Hague Convention.
NOTE:  The Division of Business Services can issue an apostille or authentication only
for documents bearing the signature, seal and position of a Tennessee County Clerk,
Tennessee State Registrar or the Tennessee Secretary of State.  A public document
mentioned above must be properly executed, issued or certified by one of these
individuals prior to submission to the Division for issuance of an apostille or
authentication.


Customers may obtain apostille or authentication services in person during regular
business hours (8:00 a.m. until 4:30 p.m. (CST) Monday - Friday).  The Division is
located on the 6
th
Floor of the William R. Snodgrass Tower, 312 Eighth Avenue North,
Nashville, TN.
MAILING ADDRESS
State of Tennessee
Department of State
Division of Business Services
NTS Unit
312 Eighth Avenue North
6
th
Floor, Wm. R. Snodgrass Tower
Nashville, TN  37243
TELEPHONE NUMBER
For other assistance on apostilles or authentications, please contact us at:
(615) 741-3699
E-MAIL ADDRESS
Business.Services@state.tn.us
FAX NUMBER
(615) 741-7310

 
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