The legalisation convention is the convention abolishing the requirement of legalisation for foreign public documents, also known as the Apostille Convention (5 October 1961). This convention does not completely abolish legalisation but shortens the chain so that only a single action is required, the addition of an apostille. A document bearing an apostille does not require any further legalisation by the embassy or consulate of the country in which it is to be used.
Apostіlle in Ukraine
Legalization is a validation of your document for it to be valid in the territory of the other countries. Before the official authorities in the territory of the other countries accept your document for consideration, you have to legalize it, i.e. to confirm credentials, genuineness of signature, stamp and/or seal of the official responsible for documents issuance. It can be application of the ‘Apostіlle’ stamp, or consular legalization.
The following organizations have a right to apply Apostіlle stamp to the documents Ukraine:
Ministry of Education and Science of Ukraine applies Apostіlle stamp in Ukraine to the documents issued by the educational institutions in the territory of Ukraine and by the establishments and organizations working in the sphere of education and science. These documents include the certificates of education, diplomas, certificates of study, certificates of degree level and in general any document issued by the educational institutions at some time. It takes some time to apply Apostіlle stamp in the Ministry of Education as they apostille the original document of education, validity of which should be checked by sending the appropriate inquiry to your educational institution.
Ministry of Justice of Ukraine applies Apostіlle stamp in Ukraine to the documents issued by the institutions of justice and judicial authorities, and the documents issued by a notary in the territory of Ukraine. In Ukraine you can be asked to apply Apostіlle stamp to the birth certificate, marriage certificate, divorce certificate, death certificate, change of name certificate, etc, which are issued by the Registry Offices (ZAGS), to the certificates, power of attorneys, permissions issued by a notary, to the court decisions or other judicial documents, certificates of no criminal record, and certificates of residency.
Ministry of Foreign Affairs of Ukraine has a right to apply Apostіlle stamp in Ukraine to the other documents.
In Ukraine it is impossible to issue apostille on the passport or other document which identifies you, on the vehicle registration certificate, military service record card or work record card, on the correspondence and on the copies of these documents.
It is a incomplete list of the countries, which recognize Ukrainian documents with Apostіlle: Australia, Austria, Azerbaijan, Albania, Andorra, Argentine, Armenia, Bahamas, Belarus, Belgium, Bulgaria, Bosnia and Herzegovina, Virgin Islands of the United States, Brunei, Great Britain, Hungary, Venezuela, Guadeloupe, Germany, France, Honduras, Gibraltar, Grenada, Greece, Georgia, Denmark, Dominican Republic, Israel, India, Ireland, Spain, Italy, Kazakhstan, Cyprus, China, Hong Kong, Columbia, Republic of Korea, Latvia, Lithuania, Luxemburg, Liechtenstein, Macedonia, Malta, Mexico, Moldova, Mongolia, New Zealand, New Caledonia, Norway, Panama, Poland, Portugal, Serbia, Slovakia, Slovenia, USA, Turkey, Ukraine, Finland, Croatia, Montenegro, Czech Republic, Sweden, Switzerland, Estonia, Republic of South Africa, Japan. These countries joined Hague Convention dated October 5, 1961 abolishing the requirement of legalization of foreign public documents. Official authorities of the countries – members of Convention recognize Apostіlle and further verification or legalization of the documents is not required.
In Ukraine Apostіlle stamp is applied only to the original documents of education taking into consideration frequent falsification of documents. Apostіlle confirms that your document of education is not false.
In Ukraine Apostіlle stamp is applied only to the original documents issued by the Ukrainian state. If your documents were issued at time of the USSR Apostіlle stamp is applied to the notarized copies of such documents.
Procedure of nostrification and equivalence recognition differs from Apostіlle. They recognize the diplomas obtained in the territory of Ukraine to be equivalent to the documents of education of other countries. It is the recognition of the educational standards’ conformity and qualification requirements at the international level.
If the country where you are going to use your documents is not a member of Hague Convention, you should have a procedure of consular legalization which requires submitting the documents to the Ministry of Justice, then to the Ministry of Foreign Affairs and at the last stage to the consulate of the country where you will use the documents.
Some countries require that double apostille is affixed to documents. This means that the first apostille is placed on the original or notarsed copy of the document which then undergoes the notarised translation procedure followed by affixing the second apostille to the translation certified by a notary.
Countries that require double apostilles: Austria, Belgium, France, Britain, Portugal, Switzerland, the Netherlands, and Italy.
Affixing an Apostille to a Document and Consular Legalisation of the Translation
There are some countries for which two legalization options are possible, namely:
affixing an apostille to the document + notarised translation + the second apostille; or
affixing an apostille to the document + accredited translation certified with a consular seal
These countries include: Italy, Spain and France
NO APOSTILLE IS AFFIXED TO:
the originals or copies of passport, employment record book, military ID, gun registration certificate, vehicle registration document, identity cards, etc. In addition, you can not have commercial, financial or customs documents legalised.